How Workplace Planner automates scheduling and workforce management

AI builds conflict-free schedules that respect skills, availability, and fairness. Fast mode for routine weeks; advanced mode when you need the best possible fit.

• Scenario-based: only the workplaces you need per day drive the schedule
• See at a glance where you’re short, perfect, or overstaffed
• Smart Auto-Balance keeps workload fair using recent history
• Training slots integrated—instructors and trainees placed correctly

Plus: Enterprise-grade engine; typically 5–15 seconds for 1–2 weeks.

One place for every employee: profile, skills, role, team, and transfer history. Availability in full-day or morning/afternoon slots.

• Full profiles: skills, team leader, backup, active or archived
• Availability calendar with custom statuses (e.g. sick, free, training)
• Import from CSV or your own format; bulk and range updates
• Training (instructor/trainee) per person per date

Define each workplace and its requirements. Group them into scenarios and choose which scenario runs on which date—scheduling and staffing follow automatically.

• Workplaces with skill needs, FTE, and team leader requirements
• Scenarios = named sets of workplaces; assign a scenario to any date
• Schedules and staffing views use only “active” workplaces for that day

Organize by departments and teams. Control who sees and edits what with clear roles.

• Admin, Department Manager, and Member roles—each sees only what they need
• Users can belong to multiple teams; switch context in the app

Plus: Enterprise security and license control for peace of mind.

See and set who’s available when—full day or morning/afternoon—with custom statuses that match how you work.

• Morning/afternoon (split-day) or full-day availability
• Custom statuses (e.g. available, sick, free, training) so the schedule respects reality
• Quick edits and bulk updates; import from CSV when you need to load lots of data
• Real-time staffing view so you know where you stand

Employees request; managers approve. Time-off and availability stay in sync with the schedule.

• Request and approval workflow tied to availability and scheduling—no double work

Different days need different workplaces. Set which are “on” per date; scheduling and training use that automatically.

• Define scenarios and which workplaces belong to each
• Assign a scenario to any date; only those workplaces count for that day
• Staffing and schedule views update in real time

One view: who can do what, who’s learning, and where the gaps are.

• Matrix of people vs workplaces: “can do” and “need to learn” with coverage at a glance
• Team leader and backup clearly marked; export to CSV or print for meetings

Close skill gaps with AI-suggested next steps and clear learning paths.

• AI-powered training recommendations so you know who to train next
• Skill gap analysis and training analytics dashboard
• Hierarchy rules and learning paths that match your workplaces

Plus: Training slots are respected automatically in the schedule.

Run multiple teams in one place. Move people between teams with a clear request-and-approve flow—schedules stay correct.

• One user can work in several teams; switch context in the app; data is always scoped to the right team
• Transfers: temporary or open-ended; approval by admin or manager; same-department moves can be immediate
• Availability and schedules respect transfer dates; no double-counting or manual fixes
• Schedule configs, custom statuses, shifts, and notifications—all configurable to your process

Get the numbers out when you need them. Print or PDF with one click; backups so you never lose progress.

• Reports: generate, export to CSV or PDF, send by email
• Print schedules to PDF with formatting that works for your teams
• Automated and manual backups; one-click restore when you need it

• Session-based authentication with secure cookie handling
• PBKDF2-SHA256 password hashing (260,000+ iterations); no plain-text or weak hashing
• Optional corporate email domain restriction; new user registration can require admin or manager approval before access
• Role-based access control (RBAC): Administrator, Department Manager, Member—with route protection and data access filtering so users see only what their role allows
• Team-scoped data: schedules, employees, availability, and reports filtered by current team and role

• SQL injection prevented via ORM; XSS mitigated with template auto-escaping; server-side input validation
• Secure cookies (HttpOnly, Secure flags) for session and CSRF protection
• Electron desktop: nodeIntegration disabled, contextIsolation and sandbox enabled, preload-only API (contextBridge); webviewTag disabled; permission handlers limit what the renderer can do (e.g. notifications only where allowed)
• License security: device fingerprinting, mandatory server-side license check, activation and verification logging; protected routes enforced with license checks

• Data minimization, purpose limitation, and storage limitation
• Right to access, right to deletion, and data portability supported in design and processes
• Privacy by design; data can stay on-premises or on your desktop—your control

Your data, protected. Create backups on demand or on a schedule; restore in one click with safety guarantees.

• Manual backup anytime; WAL checkpoint then copy to backup storage
• Automatic backup: e.g. on backup list load when 24 hours have passed since last auto backup
• List backups with filename, created date, size, and type (manual / automatic / pre-restore)
• Retention: keep last 10 backups; oldest purged automatically
• Restore from list (select by name) or from uploaded file (validated as SQLite)
• Pre-restore snapshot: current database backed up before restore; rollback on failure so you never lose data
• WAL/SHM cleanup after restore for a clean state; download or delete backups via API

Access: Config page (admin-only) exposes Backup & Restore UI.

Control access, licenses, and how the app behaves—all from one place.

• License and device activation for controlled rollout; server-side verification and logs
• Server and application config (admin-only); email and notification settings
• User and permission management; departments, teams, and role assignment